Holding a condominium owners’ meeting: what the minutes must contain

Article 16 of the Bulgarian Condominium Management Act expressly sets out how the general meeting is conducted. The owners must meet at a suitable place in the building, on the adjoining grounds or at another nearby location. The meeting is chaired by the chair of the general meeting, a member of the management board or the manager, where there is one. The meeting follows a specified agenda and may depart from it only in urgent cases. A minute-taker elected for this purpose records the proceedings. The Act specifies the particulars the minutes must contain: the date and place of the meeting, its agenda, who attended and the undivided shares they represented, the number of each individual unit, how each participant voted (for, against or abstaining), their signatures, the substance of statements made, proposals submitted and resolutions adopted. The minutes are drawn up within seven days and signed by the chair and the minute-taker. The next step is for the chair of the management board or the manager to post a notice that the minutes have been prepared, in a conspicuous, publicly accessible place at the building entrance. The chair or manager and one owner, holder of a right of use or occupant draw up a record stating the date, time and place of posting. Copies are given to the owners, holders of rights of use or occupants, or sent to the email address or address in Bulgaria they have specified.

This article is not a legal opinion or advice concerning a particular situation or person. For assistance with a particular case, consult a lawyer who handles condominium matters under the Condominium Management Act.